Instructions for the New Application Procedure for "Thesis Embargo (Delayed Public Access)"

(Effective from the 2025 Academic Year)

Starting from the 2025 academic year (inclusive), students must submit a Thesis Embargo (Delayed Public Access) application before their degree examination.
During the oral defense, the oral examination committee will review and confirm whether the thesis involves confidential information, patent-related content, or materials that are legally restricted from disclosure.

*Overview of Quick Links:

I. Application Process    II. Oral Defense    III. Uploading Thesis    IV. Leaving Procedure    V. Request for Additional Embargo Extension     
VI. Recommendations Regarding Online Thesis Defense

I. Application Process

1. When applying for the Operation of postgraduate degree examination online application, graduate students must first confirm whether they intend to apply for a “Thesis Embargo.”
2. For detailed application instructions, please refer to the  “Degree Examination System – Thesis Embargo Application Instructions”.
3. The embargo period is calculated from the date of the degree examination. The thesis release date must be aligned with the date (MM/DD) of the oral defense.
4. Once entered and printed in the system, the embargo date cannot be modified, so please double-check before submission.
5. When applying for a thesis embargo, please also attach the required “Supporting Document”.
6. Download and complete the ChE department’s supporting document (PDF)

II. On the Day of the Oral Defense

1. Log in to the Operation of postgraduate degree examination online application and print the "Thesis Embargo Application Form", and attach the "Supporting Documents" (PDF).
2. The oral defense committee members must review, approve, and personally sign the "application form".
3. After the defense, submit the "application form" and "supporting document" to Room 93516 (Ms. Lai) for verification and departmental stamp.

III. Uploading Thesis and Similarity Report (NCKU Library)

Log in to the NCKU Thesis & Dissertation System and upload:

• Thesis
• Thesis similarity report
• 2025 NEW! Signed and stamped "Thesis Embargo Application Form".

IV. Graduation Clearance (Leaving the Department Procedure)

When completing the Leaving the Department Procedure:
If your thesis is under embargo, please submit:

• One hard copy of your thesis, and
• The signed and stamped "Thesis Embargo Application Form" and the "Supporting Document".

V. Request for Additional Embargo Extension (NCKU Library)

1. Please refer to “Thesis Access Modification Application”  for detailed information.
2. If you need to apply for a second or subsequent modification of your thesis public access date (i.e., you are unable to generate the “Thesis Embargo Application Form” through the “Operation of postgraduate degree examination online application), please follow the steps below:

• Complete Form 26 from the Office of Academic Affairs, Registration Division [URL link].
• Attach the required Supporting Documents (PDF).
• Submit the documents for departmental review. Once approved, the department will issue an official letter to the NCKU university and the National Central Library.

3. Departmental Review Notes

• As resolved at the Department Meeting on September 22, 2025, the Graduate Student Affairs Committee is authorized to review all the application for the second or subsequent thesis public access modification.
• The meeting requires preparation time — please plan ahead.
• Applicants must prepare all application forms and supporting document,
• submit hard copies to Room 93516 (Ms. Lai), and email electronic copies to z10209040@ncku.edu.tw.
• Once approved, the department will issue official correspondence to NCKU and the National Central Library.
• The applicants will be notified once the responses are received.

VI. Recommendations Regarding Online Thesis Defense

For cases requiring an application for Thesis Embargo (Delayed Public Access) after an online thesis defense, the Registrar’s Division recommends the following procedure:

1. Please refer to the Registrar Division’s announcement: Degree Examination Online (Video) Application Q&A.
2. The following supporting documents should be submitted together:

• Relevant email correspondence confirming the return of the signed document by the online committee member(s) (provided by the advisor or student).
• The University-approved Application for Online Thesis Defense (provided by the department office).